Sending Messages

The process of sending mail to your database is quite simple:

1.  Select who to send the message to

3.  Compose your message

Enter the following details for your message:

• Subject

• Message Body: You can either type a message, paste a message from the clipboard or load it from a text or HTML file on your disk.  You can also personalize your message with the name and other details of the recipient.

• Message Format:  Under "Format" you can specify whether your message is in plain text or HTML (Rich Text) format.

• Attachments (optional): Add any files that you want sent with the message

• Profile (optional): Your message will be sent using the method and reply address of your default sending profile.  If you have enabled the "Show Profile Box" you can optionally select an alternative sending profile (to change the delivery method or reply address)

 
4.  Click Send

When 'Send Message' is clicked MailList King will generate a unique list of recipient to ensure that the message is only sent once to each recipient.  

If you click the small down arrow to the right of the "Send Message" button you will be given three sending options:

• Send Message: Sends the message to the specified recipients immediately

• Scheduled Send: Delay the sending or send the message in batches

• Send Test Message: Sends a single text message using your current sending method so that you can see how your message will appear to recipients

Message Sending Toolbar

Home Tab

	Send Message	Send the current message.  Click the small down arrow right to the right to see extra sending options
	Preview Message	Display the message as it will appear to recipients (i.e. functional links and normalized personalization fields)

	Paste	Paste text from the clipboard
	Cut	Cut the selected text
	Copy	Copy the selected text
	Format Painter	Copy the formatting of the selection to another location

	Font	Set the style of the selected text
	Font Size	Set the size of the selected text
	Bold	Set the selected text as bold
	Italicize	Set the selected text as Italicized
	Underline	Underline the selected text
	Font Color	Set the color of the selected text

	Personalize	Insert a personalization field into your message, such as first name, e-mail, custom field, etc
	Custom Text	Insert text which is conditional depending on a field of the member, e.g. customizing greetings for each country
	Options	Configure settings related to use of personalization fields
	Help	Display the personalization help page

	Picture	Embed an image into your message (either loaded from a file or linked to a web based image)
	Link	Add a web or mail link to your message
	Attach File	Add a file to your message
	Line	Insert a horizontal line
	Table	Insert an HTML table to control the layout of the message

Format Tab

	Stationery and Themes	Load HTML stationery to improve the styling of your message, or load an HTML template for standard layout
	Background	Specify a color or image to use as your background
	Edit	Edit the message in an external editor or directly edit the HTML source
	HTML	Enable rich text formatting of your message
	Plain Text	Specify unformatted message format
	Encoding	Specify the encoding for the message for international languages

	Properties	Configure the alignment and other properties of the selected image
	Enlarge Picture	Display the image at a larger size
	Reduce Picture	Display the image at a smaller size

	Important	Specify the priority of the message to high
	Spelling	Check for spelling mistakes in your message

Picture Tab

	Insert Image	Embed an image into your message (that is sent with your message)
	Link to Image	Inserts an image that is based on a web site (so is not sent with the message but loads when user views the message)

	Properties	Modify properties of the image
	Borders	Add a border to the image
	Align	Change the way the image aligns with the text

	Enlarge Picture	Display image at larger size
	Reduce Picture	Display image at smaller size
	Compress	Resize the images in your message to their displayed size (so your message is sent more quickly). You can do this automatically at sending by enabling the relevant setting in options
	Fix Aspect	If you have resized the image incorrectly (looks stretched in one dimension), this function will display it correctly
	Reset Size	Return the image to its original size

	Rotate	Rotate the image
	Crop	Remove unwanted areas of an image
	Color	Modify and enhance the image color
	Effects	Perform image effects, such as adding a soft shadow
	Undo	Undo the last change to the image
	Reset	Undo all changes to the selected image

Table Tab

	New Table	Insert an HTML table to control the layout of the message
	Properties	Configure borders and other settings of the selected table
	Show Gridlines	Enables you to view the transparent borders of your tables while editing

	Insert Column	Add another column at the current position
	Insert Row	Add another row at the current position
	Delete	Remove the selected column or row

	Insert Cell	Add a cell in the current row
	Split Cell	Undo the merging of multiple cells
	Merge Cells	Join multiple cells into one combined cell

There are also keyboard shortcuts available for most editing functions

See Also

• Specifying Message Recipients
• Personalizing your Messages
• Creating HTML (Rich Text) Messages
• Scheduled and Batch Sending
• Printing Letters and Labels
• Sending SMS Texts
• How to use MailList King