Specifying Message Recipients
MailList King provides multiple methods for providing a recipient list for your mailers. You can also easily exclude unsubscribed, recently used and other addresses.
Displayed Mailing List Recipients
Generally your mailing list recipients will be your entire mailing list or a custom selection of groups or results of a message search, so, by default, when you click "New Email" the recipients will be all members in your current view mode. I.e., if you have filtered your list or selected some groups, then the displayed list will be the recipients of your message. If you are in "All Members" mode then the message would be sent to all members of your mailing list.
Selected Mailing List Recipients
If you wish to manually choose members from your list you can either make a selection (Ctrl+Click for multiple selection or Shift+Click to select a row) then right-click and choose "Send to Selected" or you can display the checkbox column ("View" > Columns > Checkbox) and check the members you want to send to. Then click "New Email", click the "To" button and choose the "Checked Members" recipient option.
More information is available on check selection on our support page.
Recipients from an Import File
MailList King is equally capable at sending to recipients that exist only in an import file (Excel, CSV, Text, etc). You can even use other columns in the import file to personalize the message.
In the main window select "Home" > New Email to Contacts File. Next browse to the file that contains your contacts. MailList King will process the file and ask you which worksheet to import (Excel files) and which column contains email addresses (and optionally contact names).
To use other columns in the import file to personalize select Personalize > Columns from Import File on the message sending toolbar.
Pasting Recipients
For small mailers you may just want to type or paste a list of recipients.
In the main window choose "Home" >New Email. Click the "To" button and choose the "Custom list of recipients" option. Click "Specify" and paste a list of recipients formatted as follows:
Mary Test <mary.test@isp.com>
sales@xequte.com
Jim Blog <jim@blog.com>
Removing undesirable recipients from a delivery can be as important as choosing the right ones. Nothing sours a customer relationship faster than bombarding them with messages.
To exclude contacts form a mailer click the "To" button in the Send Message dialog and choose from the following options:
Exclude anyone in the Unsubscribers list
MailList King maintains a list of contacts that have removed themselves from your mailing list in the "Removals" list (under "History" in the main window). If you have loaded a custom recipient list from an import file you might want to exclude previously unsubscribed members using this option.
Note: You can automatically block Unsubscribed members from being re-subscribed using the relevant setting in File > Options, Blocking.
Exclude any members I have contacted in the last x days
Use this option to avoid emailing your members too frequently.
Manually specify excluded members
Load, type or paste addresses that you want excluded from the current mailer
Displayed To Address
If you are batch sending your messages (i.e. speeding up delivery with multiple addresses added to each e-mail) then the "To Address" is the address that the recipient will see in the To field of messages they receive from your mailing list. It looks more professional to specify an address rather than having a blank To field. For example, you might specify a generic address of your company, such as customerlist@mycompany.com which just goes to an unmonitored user account.
Add Cc Address
Adds an address to every message that MLK sends. It will appear in the Cc field and be visible to recipients.
Add Bcc Address
Adds an address to every message that MLK sends. The Bcc field will be used so it will not be visible to recipients.
Override Profile Address
By default, the reply address from the selected Sending Profile is used as the sender for the message. You can override this with a different one for the current message
Note: If you frequently change reply address you may find it easier to create a new Sending Profile with that address and display the "Sender Profile box" in the Send Message dialog
See Also
