Scheduled and Batch Sending

Scheduled and Batch Sending of Messages

A powerful feature of MailList King is the ability to schedule sending of messages at a later date or send messages in batches (e.g. to limit the load on your system or network).

Note: If you are batch sending your messages to comply with sending limits of your ISP, you can use the "ISP Limits" option instead.

You can perform a scheduled send in the normal way you send a message by selecting "Home" > New Email. When you have composed your message, click the small down arrow on the "Send Message" button, then choose the "Scheduled Send" option.

You will need to specify the following options:

When to Start Sending:

Start Now: MailList King will start sending message immediately

Start at Date: MailList King will not start sending messages until after the date and time specified

Do not begin until I start: The message will be saved to your Outbox but delivery will not occur until you click "Send Now"

How many recipients do you want to send with each batch:

Breaks your sending up into batches (to minimize load on your server, for example)

Send Messages to all recipients: When the scheduled date is reached the message will be sent to all recipients without any delay

Send Messages to x Recipients: MailList King will break up the sending into batches of x recipients. I.e. every time a scheduled send time is reached the message will be sent to the number of recipients that you have specified.

- With a x delay: Once sending has completed to the number of recipients specified, MailList King will wait the specified delay before starting the sending of the next batch

- Do not begin: Once a batch has completed sending, the next batch will not start until you select it in the Outbox and click "Send Now"

Sending Options

Build recipient list when sending starts: This is an important option when scheduling messages for sending at a future date. If the option is disabled or not selected then the list of recipients is built immediately (once you click OK). This means that if someone adds themselves to the group before sending starts, they will not be included in the delivery because the list has already been generated. Enabling this option advises MailList King not to build the recipient list until sending starts so that it uses the most up-to-date mailing list.

This option is only available when:

You are sending to all mailing list members or a selection of groups
You have not specified excluded addresses or enabled the option not to send to recipients that have been emailed in the last x days

Note: Scheduled sending will not occur while MailList King is not running. If a scheduled sending is missed because MailList King is closed, then the schedule will recommence the next time you run it

Example 1

You want to send all your messages at a later date (6th June):

Example 2

To slow the delivery of a message (e.g. to limit your bandwidth usage) you only want to send to 5000 recipients per day (starting immediately):