Email Processing

Email Processing Options

Options for processing mailing list command messages (e.g. subscribe and unsubscribe messages) retrieved from your e-mail software or mail server.

Mailing List Message Source

Specify the location(s) where MailList King will check for subscribe and unsubscribe requests and Undeliverables. You can specify a message folder in Outlook, the Inbox for other email software or a POP account on your mail server. You can specify as many sources as you require.

Tips

Outlook: You might want to create a special folder just for MailList King and use Outlook rules to automatically move messages to the folder
POP Accounts: You should create a mail server account that is only used by MailList King

Creating a New Retrieval Account

1. Account Type

Choose whether to retrieve messages from your email software or directly from a mail server

2. Outlook Folder/POP Settings

For Outlook accounts select a folder to check. For POP accounts you will need to specify the login details for your mail server

3. Other Options

After MailList King has processed a message (Subscribe, Unsubscribe, bounce report, etc) what should it do with it?

Mark it as read (Email software only)
Delete it
Move it to another message folder (Outlook only)
Forward it to an email address (POP only)

When MailList King encounters a message that does not match any rules what should it do with it?

Ignore it: It is left in the message folder/on the mail server
Move it to the Errors list: It is processed using the setting above and listed in the Errors log
Move it to another message folder (Outlook only)
Forward it to an email address (POP only)

Web Form Messages

A common mailing list requirement is signing up on web page (or unsubscribing, updating contact details, etc). Generally these type of a web form submission pages will send you an email with full details of the submission. MailList King can automatically process these messages that are encountered in your mailing list message sources.

For further details view the Web Form documentation.

Message Checking Schedule

Check for new messages every x minutes

MailList King will check your e-mail software or mail server for new mailing list messages at the frequency specified (MailList King must be running for this to work). You can also specify a period when processing is disabled

Perform automated daily tasks at x:xx

The time that automatic tasks, such as Outlook synchronization, database optimization, birthday message delivery, will occur (this is a recommendation only, if MLK cannot perform the task at the specified time, it will do it later that day)

Folder Processing Tasks

If you are using MailList King with Outlook then you can use this option to automatically access other message folders in Outlook and process any addresses retrieved as Subscribes, Unsubscribes or Bounced Messages. You can also forward all messages in the folder to a mailing list group.

Review the Folder Processing Tasks page for more information.