Folder Processing Tasks

If you are using MailList King with Outlook then you can use this option to automatically access message folders in Outlook and process any addresses retrieved as Subscribes, Unsubscribes or Bounced Messages. A special option to forward all messages in the folder to a mailing list group.

Typical uses are:

• Automatically adding the people who email you to your mailing list
• When a user e-mails and asks to be removed from the mailing list (as part of a message so is not processed as a normal unsubscribe) you can move the message to a particular folder and use a processing task to automatically check the folder
• Handling message delivery errors that MailList King fails to recognize due to malformatted message formatting (e.g. no subject line)

To access the Folder Processing Tasks functionality select File > Options from the main toolbar.  Select the "Email Processing" tab and click the "Folder Processing Tasks" button.  This will display the list of Processing Tasks Dialog where you can create new tasks and edit your existing ones.

Active tasks are checked.  You can disable any task by unchecking it.

Your message responding rules are processed every time you check for mailing list messages (e.g. by selecting "Home" > Check Now on the main toolbar).

Creating a Folder Processing Task

Click the "Add Task" button to create a new folder processing task (or the "Copy Task" button to create a new task, inheriting the settings of an existing one).  You will need to specify the following settings:

• The message folder to process

• Retrieve e-mail addresses from the following message fields:

- From Address: Add e-mail addresses in the From field to the list
- Recipient Addresses: Add e-mail addresses in the To or CC: fields to the list
- Message Body: Add all e-mail addresses found in the message body to the list
- Attached messages and files: Add all e-mail addresses found in messages or text files that are attached to the messages

• How to process the addresses

What should MailList King do with the addresses that are retrieved:

- Add to Mailing List:  Each of the addresses will be added to the specified group
- Remove from Mailing List:  Each of the e-mail addresses will be removed from your mailing list, either from all groups or the specified group(s)
- Process as Undeliverable: The addresses will be processed as if an undeliverable message was received (i.e. the user's bounce count will be increased)
- Process as Response: The addresses will be processed as if a response to the most recent message they were sent (for Message Tracking)
- Forward messages to group: Rather than processing the addresses, each message in the folder is forwarded to the specified group(s)
- Process messages as web forms: Processes each message using your Web Form Submission options.  I.e. by reading the Action field to know whether to subscribe, unsubscribe
- Output messages to CSV file: Exports each message as a new line in an export file.  If the message contains web form fields MailList King can output each field as a new column in the file

• Processing Group

Specify the group that the addresses will be added to/removed from.  To specify multiple groups separate them with a comma, e.g. Group_1,Group_2

• What to do with messages after processing

Specify what should be done with the message after it has been processed.  You can choose one of the following options:

- Mark the messages as read
- Delete the message
- Move messages to a specified folder

See Also

• Email Processing Options
• Quick Start Guide