Member Sending Options
This option permits members to send messages to your mailing list.
You can also use web page e-mail scripts to allow people to send messages via your web page.
Members Messages Source
The message folder that is checked for new messages to be sent to your mailing list (Outlook only). You should use rules to move all members' messages in your Inbox to this folder (similar to that which are used for moving your Subscribe/Unsubscribe messages).
Note: If you are using e-mail software other than Outlook, you will only be able to use your default folder (Inbox)
If you are using POP mail server retrieval then this option allows you to specify the details of your POP server.
Which Messages to Send
Every message found in the folder will be forwarded to the mailing list
Only messages which contain a group name within square brackets will be forwarded to your mailing list, e.g. if you have groups of the name General_List and Support_List then relevant messages might be:
[General_List] Where can i download the latest version of Widget 5.0
Re: [Support_List] Problems accessing drill option in Widget v 5.0
Only messages which contain a group name before the @ symbol of the To address will be forwarded to your mailing list, e.g. if a message has been sent to:
SOME_GROUP@myorg.com
And "SOME_GROUP" is a valid group in your mailing list then the message will be forwarded to all members of "SOME_GROUP"
Sending Rights
MailList King offers various options for limiting access to your mailing list:
There is no checking the validity of anyone sending to your lists. All messages are accepted
The sender must exist in your mailing list and have their sending rights enabled to send to your list. They do not need to belong to the group they are sending to
The sender must exist in your mailing list, belong to the group they are sending to and have their sending rights enabled to send to your list
Generally used when only you or your company are allowed to send to the list. You will need to specify either an e-mail address (e.g. john@mycompany.com), multiple addresses separated by a comma (e.g. john@mycompany.com,jane@mycompany.com) or a domain (e.g. mycompany.com)
Create a group in MLK just for senders. Anyone who is added to the group will be able to send to your mailing list
Do not allow members to send until accepted
Specify the default Sending Rights option for new mailing list members. When checked members cannot send until you permit them, otherwise by default members can send to your mailing list.
Specify how MailList King should determine which group the message should be forwarded to:
The message is only forwarded to members of the group specified in the subject line, e.g. a message with the subject "Re: [Support_List] Problems with Widget v5.0" will be forwarded to all members of the group, 'Support_List'
The message is only forwarded to members of the group specified in the stem of the e-mail address, e.g. if a message is sent to 'General_List@myorg.com' then it will be forwarded to all members of the group, 'General_List'
The message is forward to all other members of the groups that the sender belongs to
NOTE: If the member belongs to multiple groups then it is forwarded to ALL the groups of the member
Messages are
forwarded to all members of your mailing list
If Group is not specified
Specify a default group that is used if one is not specified
Send to all sub-Groups
If you have enabled sub-grouping
this will advise MLK to include any recipients of sub-groups of the destination
group
Advanced Member Sending Options
Sender Address/Name for Forwarded Messages
Specify the name and address that is appears as the sender of the message (and will be used if the member chooses to reply to the message).
Note: If you select the "Custom Name" option, you can specify any text and include the following variables: %GROUP%, %FULLNAME%, %FIRSTNAME% and %LASTNAME%. For "Custom Email" you can use the variable %GROUP% in the format %GROUP%@yourcompany.com
Note: This option can only be specified if your Alternative Sending Method is SMTP, SMTP Server or Outlook (with the Custom Sender option specified)
Moderate Messages
Every time a message is sent to your list it will be displayed for you to edit and confirm its sending
Subject of forwarded messages
Specify whether the group name is added or removed from forwarded messages
Allows members to attach files to messages
If a member attaches files to a message they are not included when it is forwarded to other members
Send warning email if message cannot be sent
Send an advisement email to members when they send a message for the mailing list but it is rejected due to a rule violation
A header block is placed above any messages forwarded to your list from users in your mailing list. Typically it will include personalization fields to insert such details as the e-mail address of the sender and the date
Specify any text that appears below and messages forwarded to your list from users in your mailing list.
How do I set a member's sending rights?
Unless you allow anyone to send to your mailing list you will need to specify whether a member can send or not send to your lists. To do this select the member(s) in the main window and then click "Home", Member > Sending Rights. You can also specify the sending rights in the member details dialog.
The default option for new members is specified above.
To display
all members without sending rights, select the "Other Filters"
tab in the main window and select the relevant option from the drop down
list
How do I set the sending rights of a group?
By default, all groups permit member sending but you can configure the member sending status for individual groups by Selecting File > Options, Group tab, choosing the group and clicking "Edit"
See Also